ADDRESSING EMAIL/INTERNET PRIVACY & SECURITY REGULATIONS FOR LEGAL DISCOVERY, HIPAA, SEC, GLB SARBANES-OXLEY & FDA

LEGAL DISCOVERY - A recent report suggests that complying with broad electronic discovery requests may be extremely costly for an organization, yet less than 20% of companies have a policy on how to handle such requests. Archive One, Archive Attender, Clearwell & Titus Classification address this issue by providing separated, long term email archiving capabilities that allow simple retrieval of archived email sourced from current mailboxes as well as backup tapes. Alternatively, Discovery Attender, Mail Attender & Active Folders provide the ability to search through the current in-situ Domino and Exchange mailboxes as well as PST files and file servers.

HIPAA - privacy laws affect secure management of patient information and auditable archives within and between hospitals, pharmacies, physicians and pharmaceutical companies.  These organizations should review products such as our Email Security solutions for encrypting email,, Archive One, Archive Attender & Titus Classification for email archiving and Akonix for archiving and filtering Instant Messaging traffic. Organizations with shared workstation or kiosk access to email should consider our OWA tools - allowing a user to view an OWA attachment without saving to the local workstation and ensuring the user has fully logged off the OWA session.

GLB/CA1798 - the Gramm-Leach-Bliley and California Security Breach Information Acts introduce privacy laws that affect many organizations. Affected organizations should review products such as our Email Security solutions for encrypting email, MAILsweeper and MIMEsweeper-for-Web for preventing confidential information from leaving the organization through webmail or internal email, Akonix L7 for preventing information leaving via Instant Messaging.

SEC/NASD - Securities regulations require broker related email to be inspected and archived for several years to meet strict compliance guidelines. Archive One, Archive Attender & Titus Classification support the email archiving & classification requirements extensively while Akonix supports Instant Messaging. MAILsweeper and MIMEsweeper-for-Web maintain internal chinese walls by filtering at delivery time to help prevent potentially damaging documents being delivered to the wrong people.

Sarbanes Oxley
Sarbanes-Oxley Act (SOA) is the single most important piece of legislation affecting corporate governance, financial disclosure and the practice of public accounting since the US securities laws of the early 1930s. Rule 802 covers record retention. Archive One, Archive Attender & Titus Classification support the email archiving & classification requirements while Akonix supports the archiving of Instant Messaging. MAILsweeper and MIMEsweeper-for-Web maintain organizational walls by filtering at delivery time to help prevent potentially damaging documents being delivered to the wrong people.

FOIA/FISMA
For United States Federal, State & Local Government, the Freedom of Information Act requires that federal agencies disclose their records to anyone making a written request. The speed and economy of email often makes it the preferred means of delivery, carrying risks that the wrong information might be sent or the wrong recipient addressed. Because email has become so prevalent for interdepartmental communications, security of communications has become a serious concern. Similarly, Federal Information Security Management Act (FISMA) places the onus squarely on agencies and their partners to develop information security risk assessments and mitigation strategies. As part of FISMA compliance, agencies and departments should implement ways to track the contents of all outgoing emails. Archive One, Archive Attender & Titus Classification support the email archiving & classification requirements while Akonix supports the management of Instant Messaging. Discovery Attender, Mail Attender & Active Folders provide the ability to search through the current in-situ Domino and Exchange mailboxes as well as PST files and file servers.

Pharmaceuticals/FDA - drug development information shared between drug companies and the FDA needs to be passed in a secure and trusted manner. Our Secure EMail Solutions provide PKI secure email inspection & document exchange. MAILsweeper and MIMEsweeper-for-Web filter at delivery time to help prevent documents being delivered that have not been encrypted.