NON-TAMPERABLE, SEARCHABLE ARCHIVES OF 'RELEVANT' MESSAGES

Similarly, any organization who has received a legal discovery request against their email and IM files knows the importance of timely extraction of this information as opposed to the time taken to produce email from backup tapes. 

Best Practices suggest maintaining archives in any industry enables a more considered, timely response to legal discovery requests and an effective way to provide storage relief to the email system.

ReSoft offers professional services to help define appropriate policies as well as tools to capture, index and archive a master copy of all messages that travel through the network, regardless of whether the item is still in the user's mailbox or not. Alternatively, or in addition, email can be captured out of users mailboxes on a scheduled basis. Once an archived message is captured the original can be left in place, deleted or a small email stub created in the mailbox which transparently links to the archived message. 

Archives should be classified into particular projects, departments or groups to determine retention rules for each message group. These classifications can be performed programmatically or each user can categorize messages themselves. The indexing capability built into the software enables a compliance officer, supervisor or the user to view messages in the archive to which they are allowed access.

Mail Attender/Archive Attender for Lotus Domino and Microsoft Exchange  will archive user mailboxes and provide Email Quota Management, Mailbox Scanning and Document Retention in a Lotus Notes/Domino and Microsoft Exchange environment.

Discovery Attender is a suite of electronic discovery tools specifically designed to perform dynamic keyword searches in Lotus Notes databases, Exchange mailboxes, PST files and common file storage areas. Discovery Attender can automatically execute powerful scans of message subject, body and attachments through customizable search criteria.

Akonix L7 is an Instant Messaging gateway that archives, content filters, adds disclaimers, manages attachments and enables IM anti-virus for public instant messaging clients including AOL AIM, MSN Messenger, and Yahoo! Messenger. It also supports Microsoft Live Communication Server (LCS) and Lotus Sametime.